Havre de Grace Winter Celtic Festival
Exhibitors- Vendors, Authors, Clans & Societies
Festival location
The daytime activities of the festival will be located at the newly renovated STAR Centre
700 Congress Avenue, Havre de Grace, Maryland
Set-up times
The building will be accessible for move in and set up on:
Friday, January 13th from 10:00 am til 4:00 pm
Vendor Hall
The bulk of the vendors will be in the large "Old High School Gym" space. Those that the committee feel would be better served in the Kid's Zone will be set up in the "Back Gym" along with kid's Mock Highland games and other kid's activities.
Parking
Exhibitors may park in the lot adjacent to the building and on Bourbon Street directly behind the building. There is room for some trailers.
Break Down
Please have your space vacated no later than 9:00 pm on Sunday, January 15th
Questions ???
Please refer to the exhibitor rules and regulations at the bottom of this page. Any further inquiries should be directed to: perryhdgceltic@gmail.com
More Attending Vendors 2022
LA Forge Banner Shops
Attending Authors 2023
Attending Clans & Societies 2023
CLANS
Highland Society of Harford County
Exhibitor Applications & Regulations Below
VENDOR Application 2023
2023 HdG Winter Celtic Festival
January 13th – 15th
The STAR Centre
700 Congress Ave., Havre de Grace, Maryland
Vendor Application
Business Name: ________________________________________________________________________________
Contact Name:_________________________________________________________________________________
Business Address: ______________________________________________________________________________
City/State/Zip: ____________________________________________ Business Phone: _____________________
Email: _______________________________________________________ Cell Phone: ______________________
Website: ______________________________________________________________________________________
Social Media Links: _____________________________________________________________________________
Merchandise Description: ________________________________________________________________________
______________________________________________________________________________________________
Special Requests________________________________________________________________________________
*Please include email so we can send additional communication to you electronically.
EXHIBIT SPACE & EQUIPMENT RENTAL (Indoor exhibitor village with limited space)
Space Requested (spaces available 3 days, hours -Friday 4pm-9pm, Saturday & Sunday 10am-5pm)
10'x10' 3 days 1/13 - 1/15 ($275 if paid by 11/15/22, $300 if postmarked after 11/15/22) $___________
Please double or triple your payment for additional adjacent spaces.
Table & Chair Rentals - 8' Tables ($10 per day)_______ Chairs -($3 per day)_______ $___________
Total amount enclosed $___________ Electricity needed: YES or NO (circle one) There are limited spaces that will have access to electricity. The earlier we receive your application, the more likely we will be able to accommodate your needs.
HdG Winter Celtic Festival, Inc will provide approval on a first come, first served basis. All applications (including payment of all fees) are required 10 days before the date of the event. No spaces will be held without full payment. Exhibit space, table & chair rental must be pre-ordered. Additional tables/chairs will NOT be available at the festival. All vendor acceptance and placements are at the discretion of the HdG Winter Celtic Festival, Inc. The vendor village will be located in the Gymnasium side of the STAR Centre and include heat and modern bathroom facilities. Vendors must supply their own heavy-duty grounded extension cords if planning to use electricity. All payments are final and nonrefundable except in the instance the festival is cancelled in its entirety prior to opening. The festival will follow all CDC and Maryland State pandemic guidelines that are in place at the time of the event. Final decisions will rest exclusively with HdG Winter Celtic Festival, Inc.
I have read and understand the rules and regulations for this event and wish to participate as a vendor. I hereby, for myself, my employees, our heirs, and executors assign, waive and release any and all rights and claims I/we have for damages against HdG Winter Celtic Festival, Inc.,their agents or representatives for any injuries which may be suffered by attendance, participation in or traveling to or from the event.
Signature:___________________________________________________________________Date:_______________
Print Name:_______________________________________________________
Submit Application & Check via Mail Payable to:
HdG Winter Celtic Festival, Inc.
120 S. Union Ave., Havre de Grace, MD 21078
Email applications and questions directed to perryhdgceltic@gmail.com
Author & Clan/Societies Application - 2023
2023 Winter Celtic Festival
January 13th – 15th
The STAR Centre
700 Congress Ave., Havre de Grace, Maryland
Author/ Clan & Societies Application
Business Name: _________________________________________________________________________________
Contact Name:__________________________________________________________________________________
Business Address: _______________________________________________________________________________
City/State/Zip: ____________________________________________ Business Phone: ______________________
Email: _______________________________________________________ Cell Phone: ______________________
Website: ______________________________________________________________________________________
Social Media Links: _____________________________________________________________________________
Description: ___________________________________________________________________________________
Non-profit status/number________________________________________________________________________
Special Requests________________________________________________________________________________
*Please include email so we can send additional communication to you electronically.
EXHIBIT SPACE & EQUIPMENT RENTAL (Indoor exhibitor village with limited space)
Space Requested (spaces available 3 days, hours -Friday 4pm-9pm, Saturday & Sunday 10am-5pm) 3 days 1/13 - 1/15 ($100 if paid by 11/15/22, $150 if postmarked after 11/15/22) $___________
(above fee is waived if you are a non-profit)
Table & Chair Rentals - 8' Table -$10 per day ________, Chairs - $3 per day _________ $___________
Total amount enclosed $___________
HDG Winter Celtic Festival, Inc. will provide approval on a first come, first served basis. All applications (including payment of all fees) are required 10 days before the date of the event. No spaces will be held without full payment. Exhibit space, table & chair rental must be pre-ordered. Additional tables/chairs will NOT be available at the festival. The exhibitor village will be located at the newly renovated STAR Centre, 700 Congress Avenue. All payments are final and nonrefundable except in the instance the festival is cancelled in its entirety prior to opening. The festival will follow all CDC and Maryland State pandemic guidelines that are in place at the time of the event. Final decisions will rest exclusively with HdG Winter Celtic Festival, Inc.
I have read and understand the rules and regulations for this event and wish to participate as a vendor. I hereby, for myself, my employees, our heirs, and executors assign, waive and release any and all rights and claims I/we have for damages against HdG Winter Celtic Festival, Inc., their agents or representatives for any injuries which may be suffered by attendance, participation in or traveling to or from the event.
Signature:___________________________________________________________________Date:_______________
Print Name:_______________________________________________________
Submit Application & Check via Mail Payable to:
HdG Winter Celtic Festival, Inc.
120 S. Union Ave., Havre de Grace, MD 21078
Email applications and questions directed to perryhdgceltic@gmail.com
Exhibitor Rules and Regulations
The Exhibitor Agrees to the Following:
- Upon arrival, please check in at the STAR Centre located at 700 Congress Ave. for your space assignment.
- Set-up and tear down promptly at the designated times.
- A commitment to be present for the entire time that was signed up for.
- Occupy only the space paid for and reserved.
- The HdG Winter Celtic Festival is a rain/snow or shine event. In the case of severe weather the event will be cancelled no later than 4 hours prior to the event start time.
- Set up for event begins at 10am Friday (1/13/2023) and break down must be completed by 7:00pm Sunday (1/15/2023). Please note: The Building will remain locked overnight between these times. However, please know that the City of Havre de Grace nor HdG Winter Celtic Festival, Inc. will be responsible for any damages or theft. There will be stepped-up regular police patrols through the area, but there is not a security detail assigned solely to that area. Should you decide to leave it, please be sure it is secured, and all merchandise is packed away.
- You are responsible for ALL transportation and movement of merchandise TO and FROM vehicle to vendor site. Carts and additional on-site assistance will not be guaranteed.
- Booths must be attended during the hours the event is in operation. If an emergency arises and a exhibitor must close before the end of the event, all goods and equipment must be promptly removed from the event area, however, vehicle access to the event area in this circumstance will be at the discretion of the Event Coordinator.
- Exhibitors shall be responsible for handling all their own security, cash, point of sale transaction and other financial dealings. HdG Winter Celtic Festival, Inc. assumes no responsibility for cash, merchandise, personal or business property which is lost, stolen or damaged during the course of the event.
- Exhibitors shall refrain from disorderly conduct, antagonism, vocal and vitriolic criticism of other exhibitors, the general public, or all employees of the City of Havre de Grace and HdG Winter Celtic Festival Committee during the course of the event. Any action on the part of any exhibitor which requires the intervention of the Havre de Grace Police or Events Coordinator shall be deemed cause for immediate expulsion of said exhibitor subject to the discretion of the Event Coordinator and may result in omission in participating in future events.
- The exhibitor’s space must be left clean with all trash placed in receptacles provided. Any trash that will not fit into the receptacles must be taken away and disposed of by the exhibitor.
- Exhibitors may, at their discretion, make marketing materials, advertising, artwork (either electronic or printed material) available to HdG Winter Celtic Festival, Inc. for use in advance publicity for the event and its participants. Exhibitors may also, at their discretion, use any and all HdG Winter Celtic Festival posted marketing and advertising materials for the purpose of publicizing the event and/or their participation in said event.
- HdG Winter Celtic Festival, Inc. reserves the right to change or amend these regulations at any time with notice provided to all participants.
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The date is approaching fast and we’re making preparations. Don’t miss out!
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